Page 131 - 7. 2016 Last three months the 10 - 11 - 12 No Table

With further regards to NSIR standards that do define any communication from
any person to be otherwise known as a “CFS a caller for services” a CFS is any
person(s) by whatever means of contact, about a matter that comes to police
attention and which is required by the NSIR to be recorded. There are a number
of minimum data standards to be complied with when recording information on
an incident record:
• An incident unique reference number (URN)
• The time and date the report was received.
• The method of reporting.
• A clear and accurate time and date the report was recorded.
• Details of the person making the report (name, address and telephone
number)
• Sufficient information to describe the location and nature of the report.
• The opening and closing category.
• Also, the Time and date of initial and closing classification.
Contained within the respondent Antisocial Behaviour Order (ASBO) application
I take a problem with there being no URN numbers to a vast amount of the
official documents contained within the respondent’s bundle. The Prosecution
Team Manual of Guidance For the preparation, processing and submission of
prosecution files 2011 (Incorporating National File Standard 2015) also states the
importance to case files URN numbers and continues to quote the following: -
UNIQUE REFERENCE NUMBER (“URN”)
1.3.1
An URN must be allocated to a case file at the earliest opportunity to allow
tracking and monitoring of the case where possible. This process should start at
the CPS pre-charge advice stage where the URN will be recorded on the
MG3/3A.
1.3.2
When completing a case file, the URN must be entered on all MG forms. The
endorsement of the URN on each page of each form ensures that if material
becomes separated from the file, it can be easily identified and maintains
continuity.
1.3.4
Allocating an URN for case files involving multiple offences and/or offenders
will need to be closely monitored to avoid duplication. Specific guidance on
when and how these case files should be numbered is contained at 2.4 of Section
2. This includes obtaining guidance from the CPS regarding the splitting or
merging of case files.
2.4.2
439,
General Principles Charges for any offences may be included in the same file
with the same Unique Reference Number (URN) if those charges:
• Are founded on the same facts, or: -
• Form, or are a part of a series of, offences of the same or a similar character.
As a result, case files containing charges which are not linked in either of the
ways mentioned above will need to be split into separate files, each with a
different URN.
Organisation: -