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All Impact statements are also signed by police, but second third hand
information
PNBs are requested as disclosure: -
The official pocketbook is a most important document which, when properly
used, provides the greatest support in court, and constitutes protection against
false or mistaken attack upon the character of an officer or a member of staff.
It is a basic principle of police procedure that police officers and appropriate
police staff will keep notes of their day to day duties to which they may later
refer.
Every operational Police Officer, including Police Community Support Officers
(PCSOs), members of the Special Constabulary, & Firearms Enquiry Officers
shall carry an official PNB when on duty, and will ensure that is maintained.
446,
It is fundamental that these notes should be made at the time of the incident,
which is being recorded or, where circumstances prevent this, as soon as
practicable after the event.
The pocket notebook must always be carried by officers and staff engaged on
operational patrol, response and beat duties. Staff engaged in all other types of
duty will carry their pocket notebook when performing duties where they are
likely to encounter a scenario where a pocket notebook record is required.
The PNB is an official document, which is subject to disclosure in connection
with any criminal investigation. The PNB is maintained by an individual, but
ultimately belongs to the Metropolitan Constabulary.
Pocket Notebook records will be made in the following circumstances: -
a. Where the Police and Criminal Evidence Act 1984 require a record and none
exists.
b. Details of audio recording interviews as highlighted in paragraph 5.1 of Code
E.
c. Unsolicited comments made by a suspect outside the context of a formal
interview, which may be relevant to an offence.
d. Evidential matters, civil and criminal where not recorded in another original
document.
e. PNC and other police information database checks.
f. Critical, domestic and hate crime incidents.
g. Property found or handed to officers.
h. Under Section 170 of the Road Traffic Act 1988, where any party insists that
the accident is recorded.
I. Arrests and incidents which may give rise to evidence in a criminal offence.
j. Incidents where the officer thinks a complaint will be made (bring to a
supervisor notice as soon as possible.)
k. Observations / surveillance where no official log exists.
l. Any information that an officer regards as relevant to any aspect of police work
should be recorded. If in doubt, record everything.
The information, which should be recorded at any scene, will vary. The
following is a guide to the minimum information required: -
a. Time.
b. Exact location.
c. Occurrence or offence.
d. Name, age (DOB), occupation, address, self-defined ethnicity and telephone
number of persons involved.